Downtown East Lansing, Michigan (Midwest)
Event Dates: 5/16/20 – 5/17/20
Application Deadline: 1/31/20 Midnight EST
ART FESTIVAL DATES
Saturday, May 16, 10:00 a.m. – 6:00 p.m.
Sunday, May 17, 10:00 a.m. – 5: 00 p.m.
Application Deadline: Friday, January 31, 2020 midnight EST
The jury fee, before November 30, 2019, is $25.00. After November 30, 2019, the fee is $35.00. The jury fee is nonrefundable. Please pay by the deadline via Zapplication.org
BOOTH SPACE AND FEES
All booths, regardless of size, are assigned on a first paid, first served basis.
Accept & Purchase Deadline: April 6, 2020
The East Lansing Art Festival (ELAF) cannot guarantee specific booth space location regardless of artists’ past participation at this festival.
Convenient Friday drive up set-up is by assigned time. Artists must bring their own tent, weights, tarps and displays. For uniformity, all tents MUST be white. No other tent colors will be allowed.
The Festival Board of Directors reserves the right to change the location of allocated spaces and site plan without advanced notice.
The ELAF maintains high standards of quality in fine art/fine crafts. All work must be the creation of the exhibiting artist: the original concept, design, style and execution must be attributable solely to the displaying artist(s). All work on display must be consistent with the images submitted. Artists must be 18 years of age or older.
To cancel with a full refund, minus a $25 processing fee, email Heather Majano, Art Festival Director at firstname.lastname@example.org by April 6, 2020 midnight EST. No refunds, after Friday, April 6, 2020.
HOW TO APPLY
All applicants must apply online through Zapplication® http://www.zapplication.org by midnight Eastern Standard Time, Friday, January 31, 2020. Artists wishing to jury in more than one category (i.e. glass and jewelry) are required to complete an application for each category.
*Note* ZAPP has the capacity to allow artists to apply in more than one category without creating a separate ZAPP profile for each application.
Each entry must include four (4) images of your work and one (1) image of your booth display. The booth image is used to view the scope and quality of your work and presentation for quality control purposes.
All images of exhibiting artists to the 2020 ELAF may be considered for use in promotional materials and one image may be used on the artist page of www.elartfest.com.
When applying to the ELAF please keep in mind that the information and answers you provide will be used by the ELAF staff for purposes of contacting, record keeping and rule assessment.
Please make sure your contact information is current and up to date.
There will be approximately 170 spots available in 2020 and will be dependent on the number of exempt artists returning.
Artists are responsible for the collection, reporting and payment of all State of Michigan and City of East Lansing taxes.
COLLABORATING ARTISTS (Definition)
A collaborating artist is involved in the design and creation of the artwork represented in the application; collaborators are not assistants, business partners, employees, apprentices or part of the production studio. Supportive and ancillary activities (i.e. matting, & framing, applying a wash, prepping canvas etc.) are not considered part of the collaborative effort. Both collaborators are required to be listed on the application and both must be present at the festival in its entirety.
INVITATIONAL ARTISTS: (Those exempt from jury, for 2020)
All Invitational Artists (those artists that have won awards at the ELAF in the past three years) must apply via Zapplication® http://www.zapplication.org, by Friday, January 31, 2020 midnight Eastern Standard Time. Submit one application per category. Invitational Artists will receive a coupon code, via email, for 100% off jury fee.
BOOTH IMAGE REQUIREMENTS
The purpose of the booth image is to ensure that you have a complete body of work which is represented in the images submitted with your application and to give the festival an idea of your overall presentation at the festival.
All images submitted with the application should represent the current body of work to be exhibited and sold at the ELAF.
The Booth display image should represent your current tent and display to be used for exhibition at the festival. DO NOT INCLUDE YOUR NAME, PHOTOS OF YOUR CUSTOMERS, THE NAME OF YOUR BUSINESS AND/OR STUDIO IN YOUR BOOTH PHOTO.
Submission of images that represent items that appear to be manufactured, buy/sell or otherwise fall outside this festival’s rules of participation is cause for disqualification at any time during and after the jury process.
If you must withdraw from the festival, please email Heather Majano, Art Festival Director at email@example.com. Deadline for cancellation is Friday, April 6, 2020 for full refund, minus a $25 processing fee. No refunds, after Friday, April 6, 2020.
The jury, a panel of experts, participate both digitally and on-site and have a broad knowledge of art, integrity, and a fair, non-opinionated approach.
Artist’s images and artist statements are reviewed by jurors objectively.
Each application is given a score between 1 (low) – 7 (high) and the artists with the highest scores in each category are invited to exhibit.
Jurors visit each booth on Saturday, during the first day of the festival.
Jurors score each booth and the highest scores receive awards of cash prizes.
Those winning awards are then exempt from Jury and invited to exhibit for the following three consecutive festivals.
Artists who receive high scores in their category but are below the initial cut-off will be placed on the wait list. Artists on the wait list will be informed of the decision via email.
Artists on the waitlist will be contacted if space in their respective medium becomes available. Spaces become available upon cancellation and all attempts are made to replace medium for medium. In the event that this is not possible, vacancies are filled by the highest scores remaining in other categories. This is done to keep a balance and variety of mediums in the festival.
By submitting your application to the ELAF you agree to abide by all festival rules and legal agreement. Failure to comply with any of these rules will result in immediate removal from the show and disqualification from other ELAF events.
Photo ID will be required at check-in for the accepted, primary artist as indicated on the artist application and collaborator (if applicable).
All work exhibited and sold at the ELAF must be original and of the artist’s own creation. Artist guarantees the accuracy of the description of the works presented and the authenticity of the work as the creation of their own hands. ELAF Board of Directors reserves the right to determine which applicants meet eligibility requirements.
Applications must include a 500 character or less Technical Description of the artwork. The description should include technique or other information to assist the jury in defining what they are seeing in the submitted images.
ELAF reserves the right to question any applicant about his/her creative practice prior to jurying, prior to or during the festival. Including, but not limited to, requiring photos and/or video of the studio and artist working. ELAF reserves the right to disqualify any applicant or exhibitor whose artwork is made in a production studio, as defined as; a process consisting of multiple individuals (other than artists) who design, fabricate and assemble the artwork contained with the application.
Only artists accepted in the jewelry category may exhibit jewelry; all jewelry, regardless of material must be juried in the jewelry category.
Cancellation and no-show policy
Failure to give advanced notice of inability to attend once booth fee is paid may result in disqualification from the ELAF in the future. There are no full refunds for cancellations after April 6, 2020. Artists may not leave the festival early.
All artwork must be properly identified with no misleading labels.
Applicants featuring ineligible items in their application images will be disqualified during the application jury process. The ELAF Board of Directors may ask exhibiting artists to remove such items from display during the festival and reserves the right to remove exhibitors from the festival if they have been accepted under false pretenses by misrepresenting their work during the application jury process.
Reproductions include any method of making multiple copies of original art. Work created using photo, mechanical, digital or casting technology is considered to be a reproduction.
Reproductions have the following characteristics: work is not the product of the artist’s own hand, reproduced copies are identical, and the copies are made by a commercial entity and not made by the artist’s own hand.
Methods of printmaking, in limited runs, such as intaglio, lithography, relief painting and other traditional means, are not considered reproductions.
Photography and digital art that utilize photographs and/or computer technology are inherently reproducible. The use of cropping, enlargement and darkroom and digital processes, which can produce different effects even from the same negative/image, is allowed. Exhibiting fine art photographers are required to show only work that they have signed, numbered and produced in limited editions of no more than 250 and is not considered to be reproductions.
The ELAF prohibits the exhibition or sale of any commercial reproductions of paintings, drawings, prints, digital art, photographs or any other fine art media. However, we do allow each 2-D artist (painting, drawing, etc) one bin of limited editions during the show.
Limited editions may only include prints and/or cards. Limited editions will not be eligible for awards. Artists must define “a limited edition” through their artist statement and must disclose and display both their creative and printing processes in their booth and to the buyer during the festival. The ELAF Board of Directors reserves the right to make determinations regarding reproductions that do not fit within these guidelines.
Artists, and Collaborating Artists (directly involved in the design and creation of the work that will be exhibited), whose name appears on the application must be present the entire weekend of the festival, and must present photo identification to the ELAF Board of Directors upon arrival at check-in. Representatives, commercial agents, dealers and/or salespeople are prohibited from operating the artist’s booth. Under no circumstances may you sublet your booth, in whole or in part, with or without charge. No booth sharing between independent artists will be permitted. You may not display or advertise the work of individuals other than those accepted and specified in your application.
Courtesy and professional conduct
There is an expectation of civility, patience and common courtesy at this event. We rely on the dedication of hundreds of volunteers and returning arts patrons to make this event a pleasant venue where artists successfully sell their artwork each year. It is our wish that every exhibitor, art patron and volunteer have an enjoyable experience at the ELAF. When accepting the invitation to exhibit at the ELAF, the Artist agrees to abide by all rules of the ELAF, state and City of East Lansing. Artist agrees to follow load-in, load-out and parking procedures as well as general festival rules of participation. Exhibitors are expected to cooperate with festival staff, board members and volunteers and be courteous to their neighboring exhibitors. Artists who disrespect or mistreat volunteers, staff and board or fellow artists will not be invited back to exhibit at this festival in the future.
Site jury process
The ELAF Board of Directors chooses a panel of experienced jurors to review exhibited work and choose recipients of artist awards. These site jurors score each booth and identify award recipients based on quality, creativity, design, technical competence and presentation. Award artists become “invitational” for three consecutive years after the qualifying year and also receive cash prizes, (some in the form of purchase awards). Site jurors should be considered “mystery shoppers” and therefore may not identify themselves to artists during the site jury process. The festival does not publish the names of site jurors to respect their privacy. Exhibitor eligibility for awards is determined at the discretion of the jurors and overseen by the Festival Board of Directors. Having won a prior award does not exclude an exhibitor from winning again. Exhibiting artists have the option of opting out of the site jury/award selection process by sending an opt-out request prior to festival weekend to firstname.lastname@example.org.
Cash and purchase awards
Approximately $6,000 in awards will be presented to artists based on the quality of their exhibited work as ranked by an impartial site jury.
A list of winners will be available at the festival site office Sunday, during festival hours.
Festival representatives will present and collect purchase award artwork before the end of the festival on Sunday afternoon.
Artists who have already received awards from the ELAF are still eligible to be considered for future awards after their 3-year invitational award status has ended.
If you win an award at the ELAF, we hope you will proudly display it on Sunday.
You may not display awards or ribbons from other shows, including previous ELAF awards, to avoid confusion. You may keep an album or portfolio of awards and other materials in your booth.
While the ELAF is a rain or shine event, your safety and the safety of our patrons are of the utmost importance. The festival Board of Directors reserves the right to close the festival due to potentially severe weather. There are no booth fee refunds for show cancellation due to weather emergencies. Artists must make sure their tents are properly weighed down in case of windy conditions. Artists may not leave festival early due to severe weather.
Artists must bring their own tent weights to secure their tent against inclement weather. The ELAF cannot provide tent weights and is not responsible for damage to tent, displays, artwork or personal belongings.
The ELAF hires a professional security guard service to watch over the festival grounds on Friday and Saturday evenings to serve as a deterrent. The East Lansing Police Department will also be actively patrolling the festival grounds. Artists should be insured and are responsible to secure their tents against theft or damage. The ELAF and City of East Lansing are not responsible for lost, stolen or damaged artwork or personal items. Artists must close their tent completely overnight so that no artwork is visible or accessible from outside the tent.
State of Michigan law requires all ELAF exhibitors to pay all applicable Michigan Sales Tax directly to the State of Michigan. As an exhibitor you agree to hold the City of East Lansing and the East Lansing Art Festival harmless from tax payment related to your participation in the East Lansing Art Festival. State of Michigan Treasury representatives may be at the festival to verify sales tax licenses and provide concessionaire sales tax return and payment forms. For more information please visit Michigan Department of Treasury at: https://www.michigan.gov/documents/taxes/5089_609298_7.pdf or call: 517-636-6925.
Pets at the festival
Animals are not permitted in the Food Court area or in the Children’s Activities Area of the festival. We ask pet owners to please be considerate of other festival artists and guests. We strongly recommend that you leave your furry friends at home.
ELAF Board of Directors reserves the right to change festival rules without prior notice.